Limitations on bulk deletions and changes for quantity items and allocations

Bulk deletions and changes for quantity items and allocations have limits and special conditions; the specific limitations are listed below:

• Archived locations:
  • Items in archived locations that are marked consumed, lost, or disposed cannot be changed back to available or any other status.
    
    
• Bulk updates:
  • When you update many items at once, some may not change if they are in archived locations.
    
    
• Zero-stock:
  • If an allocation shows zero stock, its status will not update.
  • Allocations showing zero quantity can be removed.
    
    
• Bulk permission:
  • Bulk status updates need bulk-change permission; contact your admin if you cannot run them.
• Select items:
  • Bulk actions (transfer, quick transfer, restock, status change) work only after you select one or more items.
    
    
• Check first:
  • Check at an item’s location and quantity to avoid failed updates.
  • Check the update summary and fix any items that failed

Watch-outs for deleting quantity items:

• Allocation dependencies:
  • You can only delete a quantity item after all its allocations show zero stock. Remove or set allocations to zero before deleting.
    
    

• Main vs non-main allocations:

  • Main allocations with zero stock can be deleted.
  • Non-main allocations with zero stock may be removed automatically or hidden.
    
    
• Hidden Allocations:
  • Allocations that reach zero stock may be hidden rather than deleted, especially if they are non-main allocations. 

• Refill flag:

  • If an allocation has automatic refill enabled, it stays visible at zero stock. Remove the refill flag to allow deletion.
    
    

• Bulk deletion rules:

  • Bulk delete works only when every item meets the deletion rules (for example, all allocations are zero). If one item fails, the bulk action may not complete.
    
    
• Error Handling:
  • Deleting items with unresolved allocations can cause errors. Read error messages and fix the cause before retrying
    
    
• System Permissions:
  • Make sure you have the right permissions to delete items. Sometimes delete options are enabled only when multiple items are selected.

• Verify after deletion:

  • After deletion, confirm the item and its allocations were removed or hidden as expected.