Allocation stock guide: features, purpose, and best use cases for the web platform

Allocation stock helps you manage and distribute available items based on what’s needed. It compares future demand with current stock to make sure the right items are saved for the right tasks—like production or urgent use.

You can correct stock entries if something was added wrong, update quantities, give reasons for changes, and attach related files. 

This process helps keep your inventory accurate and ready for action.

• Select the item quantity, then view its allocations.
  
  
  
  
• Open the allocation tab, select the allocation you want to update and click on the "Manage Stock".
  
  
  
  
• Here’s a simple list of the main features (Re-stock, Stock Correction and Status Change) and what they do.
  
  

Here's a breakdown of the main features and their uses:

Re-Stock:

• Purpose:
  Use this feature when a supplier delivers new materials directly to the jobsite. It helps you add the new stock to what’s already been assigned for that job.
  
  
• Why it’s useful:
  It’s helpful when your current stock runs low and you receive a new shipment. This feature lets you quickly update the system to show the new materials have arrived.

Instructions:

• Enter the quantity to add to stock, ensure it is greater than zero to avoid errors, then save to update stock levels.
  
  
  
  
• Check the required allocation to ensure that the stock levels are updated correctly.
  
  

Stock Correction:

• Purpose:
  Use this feature to fix the stock quantity if there was a mistake when it was first entered. It helps you adjust the amount to the correct number.
• Why it’s useful:
  After checking your inventory, you might find that the numbers in the system don’t match what you actually have. This feature lets you update the records so everything is accurate.

Instructions:

• Enter the quantity to correct the stock, ensure it is greater than zero to avoid errors, then save to update stock levels.
  
  
  
  
• Check the required allocation to ensure that the stock levels are updated correctly.
  
  

Status Change:

• Purpose:
  Use this feature to update the status of an item or its assigned quantity. You might need to do this when items are used up, sent for repair, or need a status change for any other reason.
• Why it’s useful:
  Updating the status helps you keep track of your stock, what’s available, what’s used, and what’s under repair. This keeps your inventory records accurate and up to date.

Instructions:

• Enter a quantity greater than zero, select the new status, add a reason for the change, and click Done to save.
  
  
  
  
  
  
• Check the required allocation to ensure that the stock levels are updated correctly.
  
  

Each of these features plays a vital role in managing stock effectively, ensuring that inventory levels are accurate and up-to-date, and helping in decision-making related to stock management.