Automated Tool Assignment helps you keep tool ownership and locations accurate as tools move between different areas. When a tool with a sensor tag is detected by a gateway, ON!Track can either automatically assign it to the new gateway or show a suggested transfer for you to confirm.
This feature gives you flexibility, depending on your company’s process and approval needs.
Two Ways You Can Use Automated Tool Assignment
Different companies prefer different levels of control. ON!Track supports both:
1. Automated Transfers ON
When this setting is enabled:
- If a sensor tag is detected by a new gateway, the tool is automatically assigned to that gateway.
- This happens after the system’s delay period and only if the tag is heard by one single gateway.
This option is ideal if you simply want to know who has the tool and confirm that everything is found.
2. Automated Transfers OFF (Suggested Transfers)
When this setting is disabled:
- ON!Track does not move the tool automatically.
- Instead, you receive a suggested transfer alert when a tool is detected by a new gateway.
- The tool is only reassigned once someone approves the suggestion.
This is ideal if you want tools to be confirmed by a manager or require controlled transfers.
What Happens as a Tool Moves Between Gateways?
Below is how the system behaves when a tool moves from Gateway A to Gateway B.
With Automated Transfers ON
- The tool is assigned to Gateway A.
- The tool starts moving and enters Gateway B’s range.
- Gateway B detects the tool as Found, while Gateway A may show Unexpected (during overlap).
- After the delay, ON!Track automatically reassigns the tool to Gateway B.
With Suggested Transfers (Automated Transfers OFF)
- The tool is assigned to Gateway A.
- The tool enters Gateway B’s range.
- Gateway A stops detecting the tag and shows Not Found.
- Gateway B starts detecting it and shows Found and Unexpected.
- A suggested transfer alert appears and stays active until approved.
- The transfer only becomes official after someone approves it.
Summary of System Behavior
| Setting | System Behavior When a Tool Moves |
|---|---|
| Automated Transfers ON | The tool is reassigned to the new gateway automatically after the delay, if detected by one gateway. |
| Automated Transfers OFF | A suggested transfer alert is shown, and reassignment only happens after manual approval. |
Why This Feature Helps You
- Keeps tool assignments accurate as tools move
- Reduces manual work if you choose automation
- Gives you full control if you prefer approval‑based transfers
- Ensures tools are marked correctly as found, not found, or unexpected
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