Overview
A Van Gateway is a device installed in a service van that automatically detects Bluetooth-tagged tools and equipment inside or near the van. It updates tool locations in ON!Track in real time — no manual scanning required. The gateway also records the van's last known GPS position, giving you location visibility for your mobile fleet.
Why use Van gateway?
When tools move daily with vans and crews, keeping track of what's where becomes difficult. Common problems include:
Tools physically in the van but still shown as "in the warehouse" in ON!Track.
No reliable way to know what's actually inside a van at any given time.
A Van Gateway solves this by automatically detecting tagged tools and keeping your van inventory accurate — without relying on anyone to scan labels or manually update locations.
How Van gateway helps your business
Less time lost searching for tools: Teams know what’s in the van and where tools likely are.
- Automatic visibility of tools in the van: Tagged assets are detected automatically without manual scans.
- More up‑to‑date van inventory: Supports Smart Inventory views to compare what’s expected vs. what’s detected.
- Faster correction of wrong locations: Enables Suggested Transfers and, if enabled, Automated Transfers.
- Fewer job delays: Better tool availability improves service reliability.
- Lower admin effort: Reduces manual transfers and repeated clean‑up work.
- Better use of existing tools: Visibility across vans helps redeploy tools instead of over‑buying.
- Scales well as fleets grow: More vans and sites can be managed without extra manual tracking.
- Van location tracking: Shows “last seen” information for the van and for tagged tools.
Use cases for Van gateway
- Service vans moving across jobsites: Vans load tools in the morning, visit multiple sites, and return to the depot.
- Shared vans across teams or shifts: Multiple technicians use the same van, and manual handovers are inconsistent.
- Companies with many distributed jobsites: Central warehouses support many vans and need reliable tool availability.
How it works
Think of the Van Gateway as a Bluetooth listener inside the van. A Sensor or Active Tag sends a Bluetooth signal. and the Van Gateway listens for these signals and uploads detections automatically.
Tools fitted with Bluetooth tags (e.g., Sensor Tags such as AI T320 or AI T380) are placed in the van.
The Van Gateway continuously listens for Bluetooth signals from these tags.
Detection data is uploaded to ON!Track via cellular connectivity (LTE-CAT M / NB-IoT / 2G).
ON!Track uses this data to show:
What tools are currently in the van
Last-seen information for each tool
Transfer suggestions or automated transfers (if enabled)
Features
Automatic tool detection — Tagged assets are identified without manual scans.
Smart Inventory views — Compare what's expected in the van vs. what's actually detected:
Expected — Tools assigned and expected to be at the van
Found — Tools physically detected (scanned) by the gateway
Not Found — Tools expected at the van but not currently detected
Unexpected — Tools detected at the van but not assigned to it
Suggested and Automated Transfers — Correct wrong tool locations quickly (Automated Transfers require enablement).
Van geolocation — See the van's last known GPS position in ON!Track.
Removal alerts — Get notified when a tagged tool is unexpectedly removed from the van (see details below).
Installation
- Mount the gateway device in the van. The gateway connects via an OBD-II connector harness to the vehicle's power supply. Professional or Hilti-supported installation is recommended.
Register the Van Gateway in ON!Track and link it to the correct van or storage location.
Verify the setup:
Confirm the gateway shows as online in ON!Track.
Place tagged tools nearby and confirm they appear as detected.
Limitations and Requirements
- Requires Bluetooth‑tagged assets: The gateway does not detect passive barcode labels by itself.
- Update frequency depends on van state:
- Updates are more frequent while driving
- Less frequent when parked
- Can be limited if the van battery is low
- BLE scanning stops entirely when van has no external power.
- Connectivity matters: Poor mobile coverage or GPS conditions can delay updates.
- Not a precise GPS tool tracker: The gateway provides presence and van‑level tracking, not exact tool GPS location.
Summary
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